Shifts Report

Navigate to: Menu > Budgeting & Settlements > Reports > Shifts Report

Overview

The Shifts Report shows when your staff clocked in and out, how many hours they worked and why each shift ended. You can filter by department, for example Front of House, Box Office, Bar or Technical, and delete shifts that were recorded in error.

Use it to check staff hours for payroll, review cover for each performance, and spot missed clock-outs.

Run the report

•       Go to Budgeting & Settlements > Reports

•       Click Shifts Report

•       Click Filters

•       Shifts Date: Choose a preset date range, for example This Month or This Year, or enter a custom start and end date

•       Department: Search for and select a department, or leave blank to see all departments

•       Click Update

What the report shows

•       Last Name and First Name: The staff member

•       Department: The department they worked in

•       Shift Start: The date and time they clocked in

•       Shift End: The date and time they clocked out

•       Shift End Reason: Why the shift ended, for example End Shift

•       Working Hours: The total hours worked on the shift, shown in hours as a decimal (for example, 7.50 is seven and a half hours)

Click Column Visibility to choose which columns appear.

Delete a shift

If a shift was recorded in error, for example a staff member clocked in twice by mistake, you can delete it.

•       Find the shift in the report

•       Click Delete beside the shift

•       Confirm to delete

Deleted shifts are removed from the report and will not be counted in working hours.

Search, export and print

•       Use the Search box to find a specific staff member, department or date

•       Use Show entries to choose how many shifts appear on each page, and use Previous and Next to move between pages

•       Click CSV, Excel or PDF to export the report

•       Click Print to print it

Useful ways to use the Shifts Report

•       Payroll: Filter Shifts Date by the pay period and export to Excel to total each staff member's hours

•       Department hours: Filter by Department to see hours worked by your front of house, box office or technical team

•       Missed clock-outs: Look for very long shifts, for example 20 hours or more, which usually mean someone forgot to clock out

•       Duplicate shifts: Look for very short shifts of a few minutes, which usually mean someone clocked in or out twice. Delete these if they were recorded in error

Staff and departments shown in this report come from Staff & Payroll.