Audit Log

Navigate to: Menu > Budgeting & Settlements > Reports > Audit Log

Overview

The Audit Log shows every change made in Backstage Manager, when it was made and who made it. You can see exactly what was changed, with the value before and after the change.

Use it to find out who changed an event, a price or a description, to check changes before a performance, or to trace a mistake back to where it happened.

Run the report

•       Go to Budgeting & Settlements > Reports

•       Click Audit Log

•       Log Date: Choose a preset date range, or enter a custom start and end date

•       Module: Choose the area of the system you want to see changes for, for example Booking (events)

•       Click Update

What the report shows

•       Created At: The date and time the change was made

•       Type: Who or what made the change, for example USER for a change made by a staff member

•       Action: What was done, for example UPDATE when an existing record was changed

•       User: The name of the person who made the change

•       Module: The area of the system where the change was made, for example Booking

•       Record Type: The type of record that was changed, for example event

•       Record ID: The ID number of the record that was changed

•       Title: The name of the record, for example the event name

Click Column Visibility to choose which columns appear.

See exactly what was changed

•       Click the arrow on the left of any row

•       The Changes panel opens, showing:

•       Field: The field that was changed, for example desc (the event description)

•       Before: What the field said before the change

•       After: What the field says now

Note: Some fields, such as event descriptions, may show formatting code like <br /> (a line break). This is normal and shows how the text is laid out on the page.

Search, export and print

•       Use the Search box to find changes by a particular user, event name or record ID

•       Use Show entries to choose how many rows appear on each page, and use Previous and Next to move between pages

•       Click CSV, Excel or PDF to export the log

•       Click Print to print it

Useful ways to use the Audit Log

•       Find who changed an event: Set Module to Booking, search for the event name, and open the row to see what was changed

•       Check changes before opening night: Filter Log Date for the last few days and review all changes to the show

•       Trace a pricing mistake: Search by the event name or Record ID and look through the Before and After values

•       Track staff activity: Search by a user's name to see all the changes they have made